fix(search): preserve source rows during approval updates

apps/sim/hooks/queries/utils/reset-organization-search-access.test.ts

@@ -1,10 +1,63 @@
 /** @vitest-environment node */
-import { QueryClient } from '@tanstack/react-query'
+import { QueryClient, QueryObserver } from '@tanstack/react-query'
 import { expect, it, vi } from 'vitest'
 import type { WorkspaceKnowledgeSearchResult } from '@/lib/api/contracts/knowledge/search'
 import { resourceScopeKey } from '@/lib/core/resource-scope'
 import { knowledgeKeys } from '@/hooks/queries/utils/knowledge-keys'
 import { resetOrganizationSearchAccess } from '@/hooks/queries/utils/reset-organization-search-access'
+import { searchSourceKeys } from '@/hooks/queries/utils/search-source-keys'
+
+it.each([true, false])(
+  'keeps administrative rows visible while revalidating access, refresh success=%s',
+  async (success) => {
+    const client = new QueryClient({ defaultOptions: { queries: { retry: false } } })
+    const scope = { kind: 'organization', organizationId: 'org-1' } as const
+    const adminKey = searchSourceKeys.organizationOverview(scope.organizationId)
+    const otherKey = searchSourceKeys.organizationOverview('org-2')
+    const viewerKeys = [
+      searchSourceKeys.list(scope),
+      searchSourceKeys.overview(scope),
+      searchSourceKeys.pages(scope, { search: '', mine: false }),
+    ]
+    const before = { providers: [{ connectorType: 'gmail', approved: true }] }
+    const after = { providers: [{ connectorType: 'gmail', approved: false }] }
+    const response = Promise.withResolvers<typeof before>()
+    const fetchOverview = vi.fn(() => response.promise)
+    client.setQueryData(adminKey, before)
+    client.setQueryData(otherKey, before)
+    for (const key of viewerKeys) client.setQueryData(key, { privateContent: 'previous access' })
+    const observer = new QueryObserver(client, {
+      queryKey: adminKey,
+      queryFn: fetchOverview,
+      staleTime: Number.POSITIVE_INFINITY,
+    })
+    const observed = vi.fn()
+    const unsubscribe = observer.subscribe(observed)
+    try {
+      const refreshing = resetOrganizationSearchAccess(client, scope.organizationId)
+      expect(fetchOverview).toHaveBeenCalledOnce()
+      expect(observer.getCurrentResult()).toMatchObject({ data: before, isPending: false })
+      for (const key of viewerKeys) expect(client.getQueryData(key)).toBeUndefined()
+      expect(client.getQueryState(otherKey)?.isInvalidated).toBe(false)
+
+      if (success) response.resolve(after)
+      else response.reject(new Error('Could not refresh sources'))
+      await refreshing
+
+      expect(observer.getCurrentResult()).toMatchObject({
+        data: success ? after : before,
+        isError: !success,
+        isFetching: false,
+      })
+      expect(observed.mock.calls.every(([result]) => result.data && !result.isPending)).toBe(true)
+      expect(client.getQueryData(otherKey)).toEqual(before)
+    } finally {
+      response.resolve(after)
+      unsubscribe()
+      client.clear()
+    }
+  }
+)
 
 it.each([
   { name: 'document', key: knowledgeKeys.document('kb-direct', 'document-direct') },

apps/sim/hooks/queries/utils/reset-organization-search-access.ts

@@ -1,4 +1,4 @@
-import type { QueryClient } from '@tanstack/react-query'
+import { matchQuery, type QueryClient } from '@tanstack/react-query'
 import { resourceScopeKey } from '@/lib/core/resource-scope'
 import { knowledgeKeys } from '@/hooks/queries/utils/knowledge-keys'
 import { searchSourceKeys } from '@/hooks/queries/utils/search-source-keys'
@@ -9,12 +9,20 @@ export async function resetOrganizationSearchAccess(
   organizationId: string
 ) {
   const scope = { kind: 'organization', organizationId } as const
+  const adminOverview = {
+    queryKey: searchSourceKeys.organizationOverview(organizationId),
+    exact: true,
+  }
   await Promise.all([
     queryClient.resetQueries({
       queryKey: [...knowledgeKeys.searches(), resourceScopeKey(scope)],
     }),
     /** Document keys carry no resource scope and may exist without source or result caches. */
     queryClient.resetQueries({ queryKey: knowledgeKeys.details() }),
-    queryClient.resetQueries({ queryKey: searchSourceKeys.list(scope) }),
+    queryClient.resetQueries({
+      queryKey: searchSourceKeys.list(scope),
+      predicate: (query) => !matchQuery(adminOverview, query),
+    }),
+    queryClient.invalidateQueries(adminOverview),
   ])
 }