Added more details in the email tracker. Redacts new information

app/logic/emailHandler.py

@@ -347,11 +347,11 @@ def checkRecipient(self, studentEmailPurpose=False, emailPurpose=False, secondar
 
     # Depending on the parameter 'sendTo', this method will send the email either to the Primary, Secondary, or the Student
     def sendEmail(self, template, sendTo):
+
         formTemplate = template.body
         formTemplate = self.replaceText(formTemplate)
         if sendTo == "student":
-            message = Message(template.subject,
-                recipients=[self.studentEmail])
+            message = Message(template.subject, recipients = [self.studentEmail])
             recipient = 'Student'
         elif sendTo == "secondary":
             if self.term.isBreak:
@@ -363,8 +363,7 @@ def sendEmail(self, template, sendTo):
                     recipients=supervisorEmails)
                 recipient = 'Secondary Supervisor'
             else:
-                message = Message(template.subject,
-                    recipients=[self.supervisorEmail, self.primaryEmail])
+                message = Message(template.subject, recipients=[self.supervisorEmail, self.primaryEmail])
                 recipient = 'Primary Supervisor'
         elif sendTo == "Labor Office":
             message = Message(template.subject,
@@ -375,18 +374,19 @@ def sendEmail(self, template, sendTo):
                 recipients=[self.supervisorEmail])
             recipient = 'Primary Supervisor'
         elif sendTo == "admin":
-            message = Message(template.subject,
-                recipients=[self.adminEmail])
+            message = Message(template.subject, recipients=[self.adminEmail])
             recipient = 'Admin'
         message.html = formTemplate
-
+        
         newEmailTracker = EmailTracker.create(
                         formID = self.laborStatusForm.laborStatusFormID,
                         date = datetime.today().strftime('%Y-%m-%d'),
                         recipient = recipient,
-                        subject = template.subject
+                        subject = template.subject,
+                        template = template.emailTemplateID,
+                        recipientEmails = ",".join(message.recipients),
+                        body = formTemplate,
                         )
-
         self.send(message)
 
     # This method is responsible for replacing the keyword form the templates in the database with the data in the laborStatusForm

app/models/emailTracker.py

@@ -1,9 +1,15 @@
 from app.models import *
 from app.models.laborStatusForm import LaborStatusForm
+from app.models.emailTemplate import EmailTemplate
 
 class EmailTracker(baseModel):
     emailTrackerID     = PrimaryKeyField()
-    formID             = ForeignKeyField(LaborStatusForm, on_delete="cascade")               # foreign key to lsf
+    formID             = ForeignKeyField(LaborStatusForm)               # foreign key to lsf
     date               = DateField()
     recipient          = CharField()
     subject            = CharField()
+    template           = ForeignKeyField(EmailTemplate)                 # foreign key to email template
+    recipientEmails    = TextField()
+    body               = TextField()
+
+

database/data-scrub.sql

@@ -12,3 +12,7 @@ UPDATE laborstatusform set laborDepartmentNotes=CASE WHEN LENGTH(laborDepartment
 UPDATE notes set notesContents='Notes are not visible except in the production environment'
 
 UPDATE studentlaborevaluation SET attendance_comment=CASE WHEN LENGTH(attendance_comment)>0 THEN '<redacted>' ELSE '' END, accountability_comment=CASE WHEN LENGTH(accountability_comment)>0 THEN '<redacted>' ELSE '' END, teamwork_comment=CASE WHEN LENGTH(teamwork_comment)>0 THEN '<redacted>' ELSE '' END, initiative_comment=CASE WHEN LENGTH(initiative_comment)>0 THEN '<redacted>' ELSE '' END, respect_comment=CASE WHEN LENGTH(respect_comment)>0 THEN '<redacted>' ELSE '' END, learning_comment=CASE WHEN LENGTH(learning_comment)>0 THEN '<redacted>' ELSE '' END, jobSpecific_comment=CASE WHEN LENGTH(jobSpecific_comment)>0 THEN '<redacted>' ELSE '' END, transcript_comment=CASE WHEN LENGTH(transcript_comment)>0 THEN '<redacted>' ELSE '' END
+
+-- removes parts of the email tracker
+UPDATE emailtracker set recipientEmails=CASE WHEN LENGTH(recipientEmails)>0 THEN '<redacted>' ELSE '' END
+UPDATE emailtracker set body=CASE WHEN LENGTH(body)>0 THEN '<redacted>' ELSE '' END

database/demo_data.py

@@ -17,6 +17,7 @@
 from app.models.laborStatusForm import LaborStatusForm
 from app.models.formHistory import FormHistory
 from app.models.notes import Notes
+from app.models.emailTracker import EmailTracker
 
 print("Inserting data for demo and testing purposes")
 
@@ -609,3 +610,17 @@
        ]
 Notes.insert_many(notes).on_conflict_replace().execute()
 print(" * laborOfficeNotes added")
+
+
+#############################
+# Creates an emailTracker
+#############################
+EmailTracker.insert([{
+            "emailTrackerID": 1000000,
+            "formID": 2,
+            "date": "2026-06-18",
+            "recipient": "Julius Fritz",
+            "template": 4,
+            "recipientEmails": "fritzj2@berea.edu",
+            "body": "super secret text that you cant read"
+        }]).on_conflict_replace().execute()

database/prod-backup.sql

@@ -133,6 +133,10 @@ INSERT INTO `emailtracker` VALUES (71931,44589,'2024-12-09','Student','Labor Sta
 /*!40000 ALTER TABLE `emailtracker` ENABLE KEYS */;
 UNLOCK TABLES;
 
+ALTER TABLE `emailtracker` ADD `template_id` int NULL;
+ALTER TABLE `emailtracker` ADD `recipientEmails` varchar(255) NULL DEFAULT '';
+ALTER TABLE `emailtracker` ADD `body` varchar(255) NULL DEFAULT '';
+
 --
 -- Table structure for table `formhistory`
 --